Set up a networked (local) printer in Windows - Employees

Most faculty, staff and students should print to PawPrint if they can. If a local networked printer is set up for a team or work group, the following steps will describe how to set it up in Windows. Note: Students will not be able to print to these printers from their personal computers.

Set up the printer on your Windows 10 computer

1. Before you start, you need the specific brand and model number of the printer (e.g. HP LaserJet 600 M602, Xerox WorkCentre 7545) and the network name (e.g. WAL315-PRT, MAR1C1).
2. Click on the Start button in the lower left corner of your Windows desktop and type in printers to initiate a search.
3. In the search results, select Devices and printers.
4. On the resulting Devices and printers dialog box:
   • Click on Add a printer in the upper left corner.
5. On the Choose a device or printer to add to this PC dialog box:
   • Click on The printer that I want isn't listed link in the lower left corner.
6. On the Add printer dialog box:
   • Click on the Add a printer using a TCP/IP address or hostname radio button.
   • Click on the Next button.
   • Click on the Device type drop-down list box and select TCP/IP Device.
   • Type in the network name of your printer in the Hostname or IP address field.
   • Make sure the Query the printer and automatically select the driver to use check box is not checked.
   • Click on the Next button.

Set up the correct printer driver

1. In the Install the printer driver dialog box:
   • Click on the Have Disk... button..
2. On the Install From Disk dialog box:
   • In the Copy manufacturer's files from, field, type \\davidson.edu\data\software\windows and click on the Browse button.
3. In the Locate File dialog box, navigate to the folder containing the drivers for the specific printer for which you are searching. Open the folder by double-clicking on it.
   • If given a choice, double-click on the subfolder indicating a 64 bit driver.
   • Double-click on the first .inf file in the list.
4. Back on the Install from Disk dialog box, click on the OK button.
5. Back on the Install the printer driver dialog box, select the appropriate printer model in the list and click on the Next button.
6. Type in a name for the printer and click on the Next button. This is up to you but many users simply type in the network name.
7. After a delay of up to a minute, you will see the Printer Sharing dialog box. Select the Do not share this printer radio button and click on the Next button.
8. Click on the Finish button.

Add accounting codes (if necessary)

1. In the list of printers, right-click on the new printer and select Printer properties from the pop-up menu.
2. On the Printer Properties dialog box:
   • Click on the Configuration tab.
   • Click on the Accounting button.
3. On the Accounting dialog box:
   • On the Accounting System drop-down list box, select Xerox Standard Accounting or Auditron.
   • On the Accounting Prompt drop-down list box, select Do Not Prompt.
   • In the Default User ID field, type in the numeric User ID.
   • In the Default Account Type drop-down list box, select Group Account.
   • In the Default Account ID field, type in the numeric Group Code.
   • Click on the OK button.
   • Note: if you do not know the User ID and Account ID, access the printer remotely and navigate the menus to obtain the information. 
4. Back on the Printer Properties dialog box:
   • Click on the Apply button.
   • Click on the OK button.