Dropbox Departmental Team Folders - Frequently Asked Questions

T&I is replacing Dropbox with Google Drive, as Davidson’s primary cloud storage and file sharing solution. We have already begun to migrate our early adopters’ group. The second group and final phase is scheduled to begin in July, 2021.  We will continue to provide updates as the project moves forward. Check out our Dropbox to Google Drive Migration Project article for the most up-to-date information.

Team folders on Dropbox are used to store departmental files, while allowing for collaboration between members of your department. 

Dropbox departmental team folders FAQ

1. What is a team folder?
A team folder is a digital, centralized hub for your departments’ files. The team folder, stored on Dropbox, provides a central space for one, or multiple, teams to share files.

2. How is it different from a shared folder?
A shared folder is any folder that users are invited to, and these folders can be created by anyone with a Dropbox account.

Unlike shared folders, team folders appear in your Dropbox automatically. You don’t need to accept an invitation, and all files within that folder are already shared with other members of your team.

3. Who names team folders, and how are names designated?
Team folders are owned and managed by the Davidson College Dropbox administrators. Team folders match the name of organizations or departments on campus.

E.g. The English department, based on designations made in Banner, receives
"English" as a team folder.

For special working groups, or teams that don’t exist as Banner groups, requests may be made for a custom team folder to be created with its membership set to the members of the special working group.

E.g. Archives and Special Collections

4. How is access to standard team folders managed and governed?
Team folder access is tied directly to your department of record in Banner. It’s that simple. As employees join your department, they will receive access to your team folder automatically. Similarly, Dropbox will revoke team folder access from any employee who leaves your department.

5. My department has many subgroups within our departmental team folders. Can we consolidate?
Yes, you can. For large departments with many subgroups, an “all team” folder may be created.

E.g. A department like Technology & innovation has many subgroups. While subgroups have their own team folders, an "All T&I" folder exists to represent the entire department.

6. What if I want tighter security on my department's team folder?
For more information on Dropbox team folder security, contact T&I for options. Email us at ti@davidson.edu or call 704-894-2900.