Google Drive Training Resources

Google Drive replaced Dropbox as Davidson’s primary cloud storage and file sharing solution on December 13, 2021. All files and folders from Davidson-owned personal and departmental Dropbox folders have now been migrated to Google Drive. For more information, visit the project support page.


Project Summary
Google Drive replaced Dropbox as Davidson’s primary cloud storage and file sharing solution on December 13, 2021.  All Davidson College students, faculty, and staff have access to Google Workspace (formerly GSuite), which includes a variety of productivity and collaboration tools including Google Drive (Docs, Sheets, Forms, Slides), Chat, Sites, and more. You can access Google Drive using your Davidson credentials. 

Google Workspace Resources
Start exploring Google Drive using the guides below or search the Google Workspace Learning Center for the latest resources, instructions, video tutorials, and answers to common questions. 

Information and Training Sessions

Training & Information Sessions

Pre-Migration Information Session
Past Session Recording [34 min - Requires Davidson Login] 

Post-Migration Training Session
Past Session Recording [45 min - Requires Davidson Login]


How can I access Google Drive?
Navigate to Google and sign in using your Davidson College credentials.  Although you can access Google Drive from any web browser, Google Chrome provides an optimized user experience.  
Note: If you are signed in with a personal Google account, click your profile and sign out or choose the add another account option to access your Davidson Google account.

What's the difference between My Drive and
Shared Drives?
Shared drives are shared spaces where teams can easily store, search, and access common files from any device.

Unlike files in My Drive, files in a shared drive belong to the team instead of an individual. Even if team members leave, the files stay put so you—and the rest of the team—can continue to access information and get work done. Click to view Google's Best Practices for Shared Drives and learn more in this 30-second video, What are Shared Drives?

How do I upload content into Google Drive?
You have choices when uploading content such as using the file upload option or the drag and drop feature to move files right into Google Drive.  This 30-second video shows you how easy it is to upload files and folders into Google Drive.

How do I share files and folders? 

You can share the files and folders that you store in Google Drive with anyone in your work or school account, and others outside of the Davidson domain. When you share files from Google Drive, you can control whether people can edit, comment on, view, or you can provide temporary access to a file.

How can I search for files in Google Drive?

You can find files in Google Drive, Docs, Sheets, and Slides by searching by file title, contents, or Items featured in pictures, PDF files, or other files stored on your Drive. Click to learn more about searching for files in Google Drive.

How can I move files I don't own into my own Google Drive?

You can make shortcuts for files located in your My Drive, Shared Drives, or Shared with Me sections by right clicking on the file and choosing a shortcut location. Files will retain the ownership and original file locations, but can be accessed directly through a shortcut from any folder in your My Drive or Shared Drive. Learn more about shortcuts

Can I work with Microsoft Office files in Google Drive? 
Yes!  This quick video will demonstrate how you can work seamlessly in Microsoft Office files in Google Drive.

What is Drive For Desktop (formerly Drive File Stream)?
With Drive for Desktop, you can find and open your files from Google Drive on your computer and view and organize your files in your computer’s file system without using storage space.

Once the migration is complete, T&I will deploy Drive for Desktop to all Davidson College-managed devices. The software will also be available in Self-Service (Mac) and Software Center (Windows).  You can also download Drive for Desktop using this Google support article

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