Ad Astra is Davidson's centralized event management software, used to book many spaces across campus. Ad Astra replaced EMS on July 6, 2026. For more information about this transition, see the Ad Astra Project Information Page.
About Changes
Changes cannot be processed through Ad Astra at this time. Submit all change requests through the
Ad Astra Change/Cancel Request Form.
About Cancellations
Bookings can be cancelled up to 5 days in advance of the event start time.
- Events in Requested status can be cancelled immediately.
- Scheduled events require submitting a cancellation request for approval.
- A cancellation reason is required and is saved with the booking for staff to review.
- Cancellation notifications will also be sent for any resources that had been added to the event.
Less than 5 days to the event start date? Submit your cancellation request here:
Ad Astra Change/Cancel Request
Access Ad Astra & Cancel a Booking
- Log in to Ad Astra - Davidson College. Click Sign In with your SSO provider.
- Once you have signed in, click on the Events icon on the left side to access the request portal. The icon looks like a small ticket with a star in it.
- Click My Dashboard to view your events.
- Click the Cancel Booking button for the event you wish to cancel. The cancel booking option will only appear on events eligible for cancellation.
- Events with a status of Requested can be cancelled immediately.
- When cancelling a Scheduled event, a cancellation request to the space approver.
- Enter the reason for the cancellation.
- Click either Submit Request or No, keep it if you do not want to cancel the event.
Additional Resources
How to Request a Space
How to Request Resources Only
How to Add a Virtual Event