Call Handling

Zoom Phone replaced Cisco as Davidson's telephone provider on June 30, 2022. On this date, all Davidson faculty and staff with college phone numbers began using Zoom Phone to make and receive phone calls. 

The Call Handling features in Zoom phone allow you to customize settings that determine how calls are routed during business, closed, or holiday hours. For example, you can customize settings so that during business hours, you receive calls on the Zoom desktop client and mobile app, but during closed hours, all calls go straight to your voicemail.

Phone user

1. Sign in to the Zoom web portal.
2. In the navigation menu, click Phone.
3. Click the Settings tab.
4. In the Business Hours or Closed Hours section, click Edit next to Call Handling. 
   Note: To edit call handling settings for Holiday Hours, click Manage next to Holiday List & Call Handling, select a holiday, then click Edit next to Call Handling.

How to customize call handling settings

You can customize how calls are routed during business, closed, and holiday hours.

• Call Handling: Click Edit to customize how calls are routed during the specified hours.  Use the arrows beside each item to move it up or down in the list.
  
  
  • Zoom Appliance Apps toggle: Zoom Appliances are a devices which enable users to collaborate effortlessly with colleagues and clients using premium video, audio, and content sharing capabilities.  Turn off the toggle if you don't want to receive calls on the Zoom Appliance App .
  • Zoom Desktop Apps toggle: Turn off the toggle if you don't want to receive calls on the Zoom  App on your computer
  • Zoom Mobile toggle: This will only be present it you have downloaded the Zoom App on your mobile device.  Turn off the toggle if you don't want to receive calls on the Zoom App on your mobile device.
  • Poly VVX450 or other Traditional Desk phone toggle: This will only be present if you have a traditional deskphone. Turn off the toggle if you don't want to receive calls on the desk phone. 

• • Click Add Phone Number to forward to an external phone number or external contact; for example, a personal phone number not part of Zoom Phone. You can also edit or delete existing external phone numbers or contacts.
    Note: Make sure to select the correct country/region in the drop-down menu so you can add the external phone number. Some countries share the same country code, but appear has separate entries in the drop-down menu.
  • Require to press 1 before connecting the call: Click the check box if you want to require callers to press 1 before connecting to external phone numbers you've added above. 

• Call Handling Ring Mode:
  • If you selected Simultaneously, in the Max Wait Time box, click the arrow to select the desired maximum wait time. The maximum wait time before the call is handled as specified in the setting below (When a call is not answered).
  • If you selected Sequential, in the Ringing Duration for Each Device box, click the arrow to select the desired ringing duration.
  • When I'm busy on another call: Select how calls are handled when you are busy in another call.
    • Call waiting: Receive the call even if you are busy on another call. You can answer by holding/declining the first call or sending the waiting call to voicemail.
    • Forward to voicemail/videomail: Route calls to your voicemail or videomail.
    • Play a message, then disconnect: Plays a custom message for the caller then hangs up the call. Click Audio Library to customize audio.
    • Play a busy signal: Plays a busy signal to let the caller know you are busy.
    • Forward to another extension: Route calls to another extension in the account.
    • Forward to External Contacts: If the account has a directory of external users, you can route calls to an external contact.
  • When a call is not answered: Select how unanswered calls are handled during business or closed hours.
    • Forward to voicemail/videomail: Route calls to your voicemail or videomail.
      • Allow callers to reach an operator:  Allow callers to press 0 to reach the operator, or press 1 to leave a voicemail message. After enabling this option, you can customize audio.
      • IVR Menu: Displays the IVR menu for callers, which shows the keys that customers can press to reach the operator or leave a voicemail. This IVR menu can't be customized.
      • Connect to Operator: Set the operator to any phone user, call queue, auto receptionist, or shared line group. 
      • Allow caller to check voicemail: Allow callers to check voicemails over phone.
      • Greeting: Select a greeting from the drop-down menu or click Audio Library to customize audio. See the article about audio greetings for more information.
    • Play a message, then disconnect: Plays a custom message for the caller then hangs up the call. Click Audio Library to customize audio.
    • Disconnect: Disables voicemail during the specified hours. The call will be disconnected without playing the voicemail greeting or routing to voicemail.
    • Forward to another extension: Route calls to another extension in the account.
    • Forward to External Contacts: If the account has a directory of external users, you can route calls to an external contact.