Ad Astra has been selected as the new campus event management application and will replace EMS in the Summer of 2026. For more information about this transition, see the Ad Astra Project Information Page.
Ad Astra is Davidson's centralized event management software, used to book many spaces across campus.
Note: Ad Astra will not be available for campus use until July 6, 2026. Use EMS until June 26.
About Cancellations
Bookings can be cancelled up to 5 days in advance of the event start time. If you wish to cancel a booking less than 5 days in advance, please contact the Space Approver directly.
- Events in Requested status can be cancelled immediately.
- Scheduled events require submitting a cancellation request for approval.
- A cancellation reason is required and is saved with the booking for staff to review.
- Cancellation notifications will also be sent for any resources that had been added to the event.
Access Ad Astra & Cancel a Booking
- Log in to Ad Astra - Davidson College. Click Sign In with your SSO provider.
- Once you have signed in, click on the Events icon on the left side to access the request portal. The icon looks like a small ticket with a star in it.
- Click My Dashboard to view your events.
- Click the Cancel Booking button for the event you wish to cancel. The cancel booking option will only appear on events eligible for cancellation.
- Events with a status of Requested can be cancelled immediately.
- When cancelling a Scheduled event, a cancellation request to the space approver.
- Enter the reason for the cancellation.
- Click either Submit Request or No, keep it if you do not want to cancel the event.
Additional Resources
How to Request a Space in Ad Astra
How to Request Resources Only in Ad Astra