Ad Astra has replaced EMS as the campus event management application as of July 6, 2026.
Ad Astra, a comprehensive scheduling and reporting software designed specifically for higher education, has replaced EMS. Campus scheduling transitioned to Ad Astra on July 6.
Upcoming Training Sessions
How to Request Spaces and Resources
Tuesday, August 11 from 2:00-2:45 pm
No registration required | Zoom Link for August 11 training
Thursday. September 10 from 11:15 am-12:00 noon
No registration required | Zoom Link for September 10 training
How to Use Ad Astra
Ad Astra is now live and available for room bookings at adastra.davidson.edu
To log in, click “Sign in with your SSO provider” and then provide your Davidson username and password. If you are signed in to other Davidson accounts in the same browser, you may see a notice from Duo as it recognizes your computer.
To book a room, click on the events ticket icon in the left-hand sidebar. The first time you log in, the system may need a few minutes to sync your account before you see booking options.
How to Request a Space in Ad Astra
How to Cancel a Booking in Ad Astra
How to Request Resources Only in Ad Astra
How to Add a Virtual Event in Ad Astra
Ad Astra Project Timeline
June 26 | Last date to make reservations in EMS. Access to EMS will be restricted to View Only.
June 29 - July 2 | EMS reservation data imported into Ad Astra.
July 6 | Ad Astra goes live!
July 8 & 9 | Room Booking Training Sessions
July & Aug | Training Sessions (Additional dates posted mid-summer)
Aug 31 | Last date to view past reservations in EMS
About the Transition from EMS
The move from EMS to Ad Astra is part of an ongoing project to modernize campus software. The version of EMS that Davidson has been using for nearly twenty years is no longer being actively supported by the company that publishes the software.
Ad Astra is built on a cloud-based platform that better meets the needs of Davidson both now and in the future.
What about My Existing EMS Bookings?
Events booked in EMS will be migrated into Ad Astra between June 26 and July 6. If you have existing events booked in EMS, you do not need to do anything. Your events will be automatically transferred. If there is a question about your event once it is migrated, the space approver or T&I staff will reach out to you.
If you have any questions, or want to make sure the technical team is aware of a specific use case, please email ti@davidson.edu.
Additional Resources
Ad Astra Resources for Users
See floor plans, instructions for use and a list of approvers by space.
Ad Astra Resources for Ad Astra Admins and Space Approvers (Ad Astra Admin Access Only)