Ad Astra has been selected as the new campus event management application and will replace EMS in the Summer of 2026.
Ad Astra, a comprehensive scheduling and reporting software designed specifically for higher education, will be replacing EMS at the end of June. Campus scheduling will transition to Ad Astra on July 6. The last date to make reservations in EMS will be June 26.
Upcoming Training Sessions
How to Request Spaces and Resources
In Person Sessions
Tuesday, June 9 from 3:00 - 4:00 pm College Union - Arthur Vining Davis Room 313 (Limit 16)
Wednesday, July 8 from 1:30 - 2:30 College Union - Morcott Room 302 (Limit 16)
Register for an In-Person Session
Zoom Sessions
Thursday, June 11 from 1:30 - 2:30 pm | Zoom Link for June 11 (No registration required)
Wednesday, June 17 from 10:00 - 11:00 am | Zoom Link for June 17 (No registration required)
Thursday, July 9 from 2:00 - 3:00 pm | Zoom Link for July 9 (No registration required)
Project Timeline
March 19 - April 24 | Space and Resource management training for Space Managers and Resource Administrators.
April 27 - May 29 | Request denied/approved processing and report training for Space Managers and Resource Administrators.
May & June | Training Sessions (See above for dates)
June 26 | Last date to make reservations in EMS. Access to EMS will be restricted to View Only.
June 29 - July 2 | EMS reservation data imported into Ad Astra.
July 6 | Ad Astra goes live!
July & Aug | Training Sessions (Dates posted mid-summer)
Aug 31 | Last date to view past reservations in EMS
About the Transition from EMS
The move from EMS to Ad Astra is part of an ongoing project to modernize campus software. The version of EMS that Davidson has been using for nearly twenty years is no longer being actively supported by the company that publishes the software.
Ad Astra is built on a cloud-based platform that better meets the needs of Davidson both now and in the future.
What about My Existing EMS Bookings?
Events booked in EMS will be migrated into Ad Astra between June 26 and July 6. If you have existing events booked in EMS, you do not need to do anything. Your events will be automatically transferred. If there is a question about your event once it is migrated, the space approver or T&I staff will reach out to you.
If you have any questions, or want to make sure the technical team is aware of a specific use case, please email ti@davidson.edu.