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How to Request Resources Only in Ad Astra

Ad Astra has been selected as the new campus event management application and will replace EMS in the Summer of 2026. For more information about this transition, see the Ad Astra Project Information Page.

Ad Astra is Davidson's centralized event management software, used to book many spaces across campus.

Note: Ad Astra will not be available for campus use until July 6, 2026. Use EMS until June 26.

 

About Resources and Services

Resources are items such as chairs, tables, portable sound systems that help facilitate your event. This category also includes services from Tech Services and holds for Much Ado Catering. 

  • Catering must be ordered directly from the Much Ado website. Adding catering to your Ad Astra event is placing a hold for your event on Much Ado's calendar.
  • Some resources, such as microphones, are only available in specific rooms and require Tech Services approval and staffing. 
  • Physical resources such as chairs and tables are available both from the Union and Physical Plant, depending on type. Please choose Union resources when booking a room in the Union. The origin of physical resources are noted in the title of the resource.
     

Book a Resource or Service Only Event

  1. Log in to Ad Astra - Davidson College. Click Sign In with your SSO provider.   
  1. Once you have signed in, click on the Events icon on the left side to access the request portal. The icon looks like a small ticket with a star in it.   Ticket icon

    Note: If this is the first time you have logged in, it takes a few minutes for the system to apply permissions to your account. You may need to refresh your browser a few times before the request portal is displayed.
     
  2. Click Request an Event.
  1. Click Build your Request located in the upper right corner.
  1. Complete the form by adding an Event Name and Description (optional).  Select Resource / Service Only as the Event Category. For the Estimated Attendance, enter a minimum value of 1. 
  1. Click Add an Event.
  1. Complete the next form by selecting the Date and Time of your event. For recurring events, select Add Recurrence to enter the cadence of your event.
  1. Click Add Location. Use the Tags filter to select Resource / Service Only. 
  1. Click the plus sign on the right side of the space description to add the request .  Red plus sign icon  
     
  2. Answer any questions presented then click Add to Event.
  1. Click Add a Resource to and select the specific item(s) you need. Answer any questions presented then click Add to Event.
  1. Click Finish Event in the upper right corner to review your request. 
  1. Click Finalize Event in the upper right corner to continue your request.

  1. Complete the General Questions section, then click Confirm Request in the upper right corner.

    Note: Selecting Confirm Request does not guarantee the space. Please allow for 3 business days for request approval.

Additional Resources

How to Request a Space in Ad Astra
How to Cancel a Booking in Ad Astra

 

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