Ad Astra has been selected as the new campus event management application and will replace EMS in the Summer of 2026. For more information about this transition, see the Ad Astra Project Information Page.
Ad Astra is Davidson's centralized event management software, used to book many spaces across campus.
Note: Ad Astra will not be available for campus use until July 6, 2026. Use EMS until June 26.
Access Ad Astra
- Log in to Ad Astra - Davidson College. Click Sign In with your SSO provider.
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Once you have signed in, click on the Events icon on the left side to access the request portal. The icon looks like a small ticket with a star in it.
Note: If this is the first time you have logged in, it takes a few minutes for the system to apply permissions to your account. You may need to refresh your browser a few times before the request portal is displayed.
Start Your Request
- Click Request an Event.
- Click Build your Request located in the upper right corner.
- Complete the form by adding the Event Name, Description (optional), select Virtual Event as the Event Category, and any amount for the Estimated Attendance.
- Click Add an Event.
- Complete the next form by selecting the Date and Time of your event. For recurring events, select Add Recurrence to enter the cadence of your event.
- Click Add Location. Search for Virtual available spaces. For any of the Virtual Events displayed, click the plus sign on the right side of the space description. Click Add to Event.
- If this is a Public Virtual Event, and you would like it displayed on the Davidson Public Calendar, add a Resource called Public Calendar Request.
- Click Finalize Event in the upper right corner to continue your request.
- Complete the General Questions section. If this is a Public Virtual Event, and you would like it displayed on the Davison Public Calendar, check Public Events under the calendar options.
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Click Confirm Request to complete your booking. Virtual Events are automatically approved.